If you run an Airbnb co-hosting service, you already know the pattern. You walk a property, put together a management proposal or a co-hosting quote, send it off, and then... nothing. The owner got busy, a competing co-host followed up faster, or the quote just got buried under the daily grind of turnovers, guest messages, and cleaning coordination. The quote wasn't bad. It just went quiet. That's the exact problem estimate follow-up tools solve. Most sales take five to twelve touches to close, yet the average person follows up once or twice and moves on. For a co-hosting business, every silent quote is a property that could have been 15 to 20 percent of monthly revenue in your pocket. The good news is you don't have to chase these by hand anymore. We compared the leading options in 2026, from done-for-you follow-up services to automation software, and ranked the five that genuinely fit co-hosting operators. Here's what each one does, what it costs, and who it's best for.
#1 CallMyCustomers — One-time campaign setup fee based on list size, quoted at the free list review. Outreach minutes run 9¢ to 21¢ per minute, stepping down as monthly volume grows (2,000 minutes = $420 at 21¢ or $180 at 9¢). Campaign management is monthly and folded into the plan, with texts and emails not billed separately.
CallMyCustomers is a done-for-you customer reactivation and follow-up service for US service businesses, and it takes the top spot here for one simple reason: it handles old quotes end-to-end, with real humans making the calls, while you stay in full control. The team plans the campaign with you, you approve every script, offer, and message before anything goes out, and then they run the outreach on your behalf. Nothing gets sent you haven't signed off on. That matters when your co-hosting reputation is your most valuable asset. The Old Quote & Estimate Follow-Up campaign is one of sixteen campaign types the service runs for you. The process starts with a free list review: you send your list of old quotes, whether it lives in a CRM, a spreadsheet, or a point-of-sale export, and they segment it by recency and by which quotes never became signed management agreements. You know your rate, setup, and what your list can produce before you spend a dollar. From there, they choose a reason to reconnect with each owner, run calls, texts, and emails in your business's name, route replies back into your booking process, and book the appointments. Win-back campaigns typically run two to four weeks end-to-end, with replies often coming in after the first wave goes out. What sets CallMyCustomers apart is the combination of human judgment and scale. Automation handles the volume, people handle the judgment, and every opt-out is honored immediately. There's no software to buy or learn, no per-seat pricing, and compliance with calling and texting regulations is handled for you. For a co-hosting operator juggling guest messages and turnovers, that means your dormant quotes get worked consistently without adding anything to your plate.
Pros
- Fully done-for-you, with no software to buy or learn
- You approve every message before it goes out
- Free list review means you know the cost and potential before committing
- Real humans make the calls, so tone and judgment stay on-brand
- Transparent pricing with no per-seat fees or surprise line items
Cons
- It's a service, so you're working on their campaign schedule rather than triggering instant one-off messages yourself
- Serves US businesses, so operators outside the US aren't a fit
- Pricing depends on your list size, so you need the free review to get a number
Best for: Airbnb co-hosting services and other US service businesses that have a backlog of old quotes and want them worked professionally, without buying software or hiring in-house staff.
#2 Hatch — Contact for pricing
Hatch is a follow-up platform built around multi-channel campaigns, and it's become a popular choice for service businesses that quote often. According to their website, Hatch runs campaigns that reach out multiple times, across multiple channels, over multiple days, which directly addresses the reality that most sales need five to twelve touchpoints while the average person gives up after one or two. For a co-hosting operator, that means a management proposal you sent three weeks ago keeps getting worked without you remembering to. Hatch also offers Hatch AI, custom AI agents that converse with contacts for you, and a library of follow-up templates built from real campaigns. Their template guide is genuinely useful on its own: it includes TCPA and 10DLC-compliant opt-out language, company identifier requirements for first messages, and copy for everything from first check-ins to appointment follow-ups. The platform formats these with merge fields so each message pulls in the contact's name and your company details automatically. The trade-off is that Hatch is software, not a service. You build the campaigns, set the cadences, and monitor the replies. If you have the discipline to set it up and keep it running, it's a strong option. If your days are consumed by guest operations, the setup and management burden is real.
Pros
- Multi-touch, multi-channel campaigns proven to lift response rates
- Strong template library with compliance built into the guidance
- AI agents reduce the manual reply workload
- Templates are customizable to your voice
Cons
- It's software you have to set up and manage yourself
- No published pricing on their site
- You still own the judgment calls when a prospect replies with a complex question
Best for: Co-hosting operators who want a self-serve platform for multi-channel quote follow-up and have the time to build and manage campaigns.
#3 SalesCaptain — $159/month per location for the Business plan, per their website
SalesCaptain is an automation platform that handles quote follow-up across email, SMS, webchat, and social channels. According to their website, you build separate email and SMS templates for each stage of a follow-up sequence, set triggers based on real events (a quote being sent, days passing with no reply, a CRM status change), and the workflow fires automatically. A common pattern they describe: a text 24 hours after the quote, an email at 48 hours, another text at day five, and a final email at day seven. That cadence maps well to co-hosting proposals, where owners often take a week or more to compare managers. Their feature set goes beyond simple reminders. SalesCaptain offers merge-field personalization, multichannel sequencing, payment links via Stripe, Helcim, or Authorize.net, missed call text-back from their AI Chat Agent, and a unified inbox that keeps every conversation in one place. They also list 50+ native integrations, including Housecall Pro and ServiceTitan, so follow-ups can trigger when a quote is created in tools you may already use. The main limitation for a co-hosting operator is positioning. SalesCaptain is built for a broad range of service businesses, from roofers to legal practices, so you'll be adapting their templates and workflows to your use case rather than starting from something co-hosting-specific.
Pros
- Deep automation with visual workflow builder
- Published per-location pricing with no per-user seat costs
- Strong integration list for connecting to existing tools
- Unified inbox keeps context across channels
Cons
- General-purpose platform, so co-hosting workflows require adaptation
- You build and maintain the sequences yourself
- Per-location pricing can add up if you operate in several markets
Best for: Multi-location service businesses that want automated, trigger-based follow-up across several channels and already run their quotes in a connected CRM.
#4 InvoicifyAI Estimate Follow-up Agent — Contact for pricing
InvoicifyAI takes a different angle on the follow-up problem: voice. According to their website, the Estimate Follow-up Agent places a professional follow-up call after an estimate is sent, confirms the prospect received it, asks whether they have questions, captures objections, and logs the next step back into your customer workflow. That's closer to what a human co-host would do after sending a management proposal, and it addresses the weakness of email-only reminders, which are easy to ignore. Their comparison guide is candid about where each tool category fits. They position themselves for teams that want follow-up done rather than just reminded, and they note that complex pricing, scope changes, and negotiation questions should still route to staff. For a co-hosting operator, that split makes sense: the agent handles the confirmation and objection-capture calls, while you step in when an owner wants to renegotiate the management fee or discuss a property-specific concern. The honest caveat is that InvoicifyAI is built primarily for contractors and service businesses quoting jobs, so you'll want to confirm how well the agent handles the longer decision cycles common in property management arrangements. Their site doesn't publish pricing, so you'll need to talk to them directly.
Pros
- Voice follow-up creates real conversations, not just reminders
- Objection capture tells you why a quote stalled
- Next-step logging keeps the pipeline honest
- Connects to invoice follow-up later in the lifecycle
Cons
- No published pricing
- Built primarily for contractors, so co-hosting fit needs verification
- Complex negotiations still need a human on your side
Best for: Service businesses that want actual follow-up calls made on their quotes, with objections captured and next steps logged, rather than email-only nudges.
#5 Paidnice — Contact for pricing
Paidnice is the most focused tool on this list. It exists to close a specific gap: QuickBooks Online emails an estimate and tracks its status, but it never follows up on a quote that goes quiet. According to their website, Paidnice reads estimate status directly from QuickBooks Online and sends follow-ups on the schedule you set, stopping automatically the moment a quote is accepted, declined, or expires. If your co-hosting business already runs its books on QuickBooks, there's nothing to migrate and nothing to rekey. Their guidance on follow-up rhythm is worth stealing regardless of what tool you use. They recommend two or three light touches rather than a barrage: a soft check-in three to four days after sending, a nudge at seven to ten days framed as an offer to answer questions, and a final low-key note one to two days before the quote expires. They're also blunt that chasing too hard reads as desperate and can cost you the job. For co-hosting proposals with a defined validity window, that structure maps cleanly. The limitation is scope. Paidnice is an estimate-reminder layer on top of QuickBooks Online, so if your quotes live in a CRM, a proposal tool, or a spreadsheet, it isn't the right fit. It also doesn't make calls, so the follow-up channel is email-based automation.
Pros
- Extremely easy setup if you're already on QuickBooks Online
- Automatically stops when a quote resolves, so no awkward double-touches
- Sensible, non-pushy follow-up cadence built into the guidance
- Doubles as an invoice reminder tool
Cons
- Only works with QuickBooks Online estimates
- Email-based follow-up only, no calls or texts on the estimate side
- Narrow scope compared to full follow-up platforms
Best for: Businesses that already quote from QuickBooks Online and want automatic, well-timed estimate reminders without adopting a new system.
Old quotes are the cheapest revenue a co-hosting business can recover. You already did the property walkthrough, built the proposal, and earned the owner's attention once. The follow-up is the part that usually falls apart, and it's the part every tool on this list addresses in a different way. If you want the follow-up done for you, with real calls made in your name and every message approved before it goes out, CallMyCustomers is the clear pick. You start with a free list review, see exactly what your old quotes can produce and what it costs, and then decide. No software to learn, no per-seat fees, no scripts you haven't signed off on. If you'd rather run it yourself, Hatch and SalesCaptain give you the automation engine, InvoicifyAI adds voice follow-up, and Paidnice covers you if your quotes live in QuickBooks Online. Whichever route you take, do something with that dormant quote list. Reactivating a customer costs roughly five times less than acquiring a new one, and one call is often all it takes to win someone back. Turn your past quotes into booked properties: approved by you, run by us.
Frequently asked questions
Why do old quotes matter so much for Airbnb co-hosting services?
Because a co-hosting quote represents recurring revenue, not a one-time job. A signed management agreement at a typical 15 to 20 percent commission on bookings can mean thousands of dollars per property per year. Most quotes don't die because the price was wrong. They go quiet because the owner got busy or a competitor followed up first. Since most sales need five to twelve touchpoints and the average person follows up only once or twice, consistent follow-up on old quotes is often the highest-return activity a co-hosting operator can add.
What makes CallMyCustomers different from follow-up software?
CallMyCustomers is a done-for-you service, not a tool you operate. Their team plans the campaign with you, you approve every script, offer, and message before anything is sent, and then they make the calls, send the texts and emails in your business's name, and route replies back into your booking process. There's no software to buy or learn, and it works from your existing CRM, spreadsheet, or point-of-sale list exactly as it is. You also get a free list review before any fee, so you know your rate and what your list can produce before spending a dollar.
How much does CallMyCustomers cost?
There's a one-time campaign setup fee based on your list size, quoted at the free list review. Outreach minutes run 9¢ to 21¢ per minute, stepping down as monthly volume grows. For example, 2,000 minutes costs $420 at 21¢ or $180 at 9¢. Campaign management is monthly and folded into the plan, and texts and emails aren't billed separately. There are no per-seat or software fees, and no surprise line items.
How long does an old quote follow-up campaign take?
With CallMyCustomers, win-back campaigns typically run two to four weeks end-to-end, with replies often arriving after the first wave of outreach goes out. Missed-call text-back is instant if you're using that campaign type. Software-based tools like SalesCaptain or Paidnice run on whatever cadence you set, with a common pattern being a touch at 24 hours, 48 hours, day five, and day seven after the quote.
Are these follow-up tools compliant with texting and calling regulations?
Generally yes, but in different ways. CallMyCustomers works only from lists of real customers, honors opt-outs immediately, and follows all calling and texting regulations, including TCPA and A2P 10DLC requirements in practice. Hatch's template guidance explicitly builds TCPA and 10DLC compliance into their messaging, including required opt-out language and company identification in first messages. If you run your own outreach, those same rules apply to you, so it's worth confirming any tool or service you use handles consent and opt-outs properly.
Should I use software or a done-for-you service for quote follow-up?
It comes down to time and control preferences. Software like Hatch, SalesCaptain, or Paidnice gives you direct control and lower ongoing cost, but you have to build the campaigns, maintain them, and handle replies yourself. A done-for-you service like CallMyCustomers costs more per minute of outreach but removes the operational burden entirely, which matters if your days are already consumed by guest communication and turnovers. If you've tried software and your open quotes still sit untouched, that's usually the signal a service is the better fit.
How many times should I follow up on a co-hosting quote before giving up?
Research on sales follow-up consistently shows most sales need five to twelve touchpoints, while most people give up after one or two. A practical cadence for co-hosting proposals: confirm receipt within a day or two, check in at three to four days, nudge again around day seven to ten framed as an offer to answer questions, and make one final direct ask around day fourteen. After that, log why it stalled and set a check-in for the next season. Timing changes, and last quarter's quiet quote can become a signed agreement with one well-timed call.